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@ EMBRC-ERIC

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EMBRC-ERIC Financial & Administrative Assistant

Organization: EMBRC-ERIC

Location: Sorbonne Université, 4 Place Jussieu, Paris, Paris, France
Available from: March 18, 2021
Send CV, publications, summary and references to:
EMBRC-ERIC Secretariat at secretariat@embrc.eu

Position Information:

Purpose

The EMBRC-ERIC Financial & Administrative Assistant provides expert financial & administrative services for the EMBRC-ERIC Secretariat and the EMBRC-ERIC Executive Director.

Contract

Full Time, permanent contract of employment.

Service Group

EMBRC-ERIC Secretariat Location EMBRC-ERIC Headquarters, 4 Place Jussieu, Paris, France, Sorbonne Université, Paris 5.

Working Language

Fluency in English; knowledge of French will be desirable.

Brief Description of EMBRC

The European Marine Biological Resource Centre (EMBRC-ERIC) is a distributed pan-European research infrastructure that aims to provide a strategic delivery mechanism for excellent and large-scale marine science in Europe. With its services, EMBRC-ERIC will support both fundamental and applied research, based on marine bioresources and marine ecosystems. EMBRC-ERIC is centrally managed by the EMBRC-ERIC Executive Director, with the support of the EMBRC-ERIC Secretariat, based at the Paris Headquarters, hosted by Sorbonne Université, Campus of Jussieu.

For further information, see:

  • the EMBRC-ERIC 2019 Annual Report
  • the EMBRC-ERIC website

Main Activities

Reception and maintenance of EMBRC-ERIC Headquarters

  • Welcome and inform the staff and users of the structure;
  • Keep the premises (offices and small reception area) supplied and operating;
  • Ensure the proper functioning of HQ devices (printer, communication tools, etc.);
  • Process incoming and outgoing mail;
  • Support the organization of EMBRC-ERIC or working groups meetings.

Secretariat Staff Support

  • Support the mission planning and expense refund of the Secretariat Staff;
  • Support the Executive Director & CFAO and assist with their agendas, their travels and theirs meetings;
  • Support the organization of EMBRC-ERIC events at the Headquarters and outside;
  • Maintain the centralised file storage (Dropbox) and archiving;
  • Maintenance and management of all software packages for the EMBRC-HQ team.

Finance & Administration

  • Process financial & administrative information and files, verify their compliance, proceed with the meticulous archiving of files and systematically inform the CFAO about the status of files;
  • Follow the accounting of expenses, including requests for payments and invoices, service-made notification, issuance of payments to suppliers;
  • Provide information for reporting purposes, in connection with EMBRC-ERIC Chief Financial & Administration Officer, and Accountant.

Essential Skills

  • Proven excellent organisational skills;
  • Expert application of secretarial techniques;
  • Expert use of MS Office;
  • Able to deal effectively with multiple tasks and changing tasks and schedules;
  • Excellent comprehension and written and oral expression in English (essential) and in French (desirable);
  • Accustomed to a multi-cultural environment, and to working with a high-degree of transparency and in close interaction with colleagues;
  • Method, rigor, efficiency, quality and precision in the organization of work.

Desired Skills and Competences

  • Minimum three years in a similar role;
  • Experience of administrative software in either public or private organisations;
  • Experience of event management;
  • Experience of international contexts;
  • Paralegal Skills are advantageous.

Special Personal Attributes required for the Position

  • Responsive, flexible, perseverant and at ease in interpersonal relations;
  • Loyal and reliable personality;
  • Candidate must have interest in being part of a team and collaboratively working to build the EMBRC-ERIC;
  • Availability to occasionally work beyond normal hours and travel.

Compensation

Competitive salary, commensurate to titles and experience. A benefit package will be offered, including health insurance, public transportation subsidy and meal vouchers.

Conditions

Permanent contract of employment with 1-month probation and possibility of renewal;
Overtime may be required to meet activity deadlines;
EMBRC-ERIC is an equal-opportunity employer, actively supporting the development of their staff.

Application

Prepare your application as one single PDF document, in English, containing a copy of your CV and the name of two references, with a short cover letter explaining your interest in this position and how you could contribute. Enclose this document in an email message, with subject: “EMBRC Financial & Administrative Assistant”; addressed to: <secretariat@embrc.eu>.

Applications will be accepted until the 18th of March 2021. The position will start as soon as possible.

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